Personal Data
The Personal Data page in CyberGuard.ai provides a centralized view for cataloging and managing all categories of personal data processed within your organization. It supports GDPR and global privacy frameworks by ensuring that every piece of personal information — from identifiers to sensitive records — is documented with its purpose, retention policy, and related processing activities. This structured approach enables privacy teams to maintain data governance, track compliance obligations, and demonstrate accountability in handling personal information.
Usage Notes
Data Registry Overview
Displays all recorded personal data types with fields such as Name, Description, Category, Retention, Deletion Policy, and Processing.
Enables quick navigation and monitoring of how personal data is used, stored, and protected across systems.
Adding a Personal Data Entry
Click Add Personal Data to create a new record.
Define the Name, Description, and associate each entry with the appropriate Category, Retention Period, Deletion Policy, and Processing Activity.
Use the Is Sensitive checkbox to flag data that falls under special category protections (e.g., biometric, financial, or health data).
Linked Dependencies
Each data entry must be linked to a Processing record to ensure traceability under the Record of Processing Activities (ROPA).
The system automatically prevents the creation of personal data without associated processing definitions to maintain compliance integrity.
Filtering and Management
Use the Search Bar and Filters to locate specific data types or categories.
Adjust visibility using the Show Entries dropdown for efficient list navigation.
Compliance Alignment
Ensures that all personal data collected or stored is properly categorized and retained according to applicable privacy laws.
Supports Data Protection Impact Assessments (DPIAs) and incident response readiness.
Benefits
Centralized inventory of all personal data handled by the organization.
Ensures linkage between data, processing purposes, and retention rules.
Supports transparency and accountability under GDPR and similar regulations.
Facilitates faster audits and compliance reporting.
Helps identify and flag sensitive or high-risk personal data.
Related Pages
Processing (ROPA) – Document and manage all processing activities associated with personal data.
Purposes – Define the lawful and business purposes behind each data processing activity.
Overview (Privacy) – Review overall privacy program performance and compliance coverage.
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